You may find it desirable to use a single process for multiple document libraries. Below are instructions to activate a process across multiple document libraries. Please note when designing a process in the web designer you must share the process if you would like other members of your organization to be able to utilize the process.
When you deploy a process from web designer the process is not deployed to the document library, it is only activated in the document library. It is actually deployed to the site collection features.
This means you should not use the same name for two different processes. However, you can use a single process for multiple document libraries by activating it in each of the desired document libraries.
The steps to activate the process for each library is as follows: (you will need to run through these steps for each document library you want to run under the same process):
1. Go to the document library where you would like to use the process.(Please note the process must already be deployed to MOSS)
2. Click on settings > document library settings
3. Click on the hyperlink "Workflow Settings"
4. Select the workflow you would like to associate with the list/library
5. Enter a unique name for the workflow (the unique name is the new name for the process but will only be displayed in the new document library)
6. On the bottom of the page select the start options for the process
7. Click Next
8. Click OK
Hope this helps. J
Sláinte!
Bonnie
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